AROMS capabilities
Customer requests, supplier RFQs, supplier offers, quotations, purchase orders, part number catalogue, documents and API in one system.
Several organizations
- Work on behalf of several legal entities in one window and switch between them
- Each organization keeps its own details, logo and bank accounts
- Its own Word and Excel templates for quotations and invoices
- Every document shows which organization issued it: order, invoice, quotation
- Delivery addresses and departments belong to the organization
Customer requests
- Requests by email, file or spreadsheet
- Statuses and priorities
- Target date and repeat requests
- History by customer and by part number
Supplier RFQs
- Bulk sending to a supplier list
- Tracking replies and price validity
- Re-sending open items
Supplier offers
- Price, currency, condition, MOQ, lead time
- Certificates: EASA Form-1, FAA 8130-3 and others
- Several documents per offer
- Download individually or as an archive
- Linking an offer to a customer request position
Quotation to the customer
- Customer Word and Excel templates, or your own
- Sending as PDF, Word, Excel or email
- JSON exchange
- Resending a quotation made earlier
Orders and shipments
- Purchase order and sales order
- Counters: unsent quotations, overdue orders
- Item and payment statuses
Part number catalogue
- Alternatives: one-way and full interchangeability
- Average price
- Latest customer requests
- Active supplier offers
Integrations
- REST API with token access
- Change subscriptions instead of polling
- BI tools: Metabase, Redash and others
- Office 365 mail: mailboxes, connection check, token auto-renewal
- OAuth2 access for the BI client
Invoices
- Invoice issued against a customer order
- Full and partial payment with states
- Invoice tied to order lines, not to an email
- Printing with your own template
Stock
- Automatic quoting
- Balances by part number
- Storage locations and a versioned stock list per location
- Import from Excel, write-offs, movement journal
- Purchase price and stock history
- Stock linked to customer requests
Broadcasts
- Bulk messages to the customer and supplier base
- Segments by material type, region and activity
- An unsubscribe link in every letter
Reference data
- Customers, suppliers and carriers with history
- Delivery addresses and delivery terms
- The customer's aircraft fleet
- Currencies, units of measure and payment terms
Analytics
- Reports on requests, quotations and orders
- Export to Excel and through the API
- BI connections: Metabase, Redash and others
Administration
- Users and roles, action log
- Mail settings: customer and supplier mailboxes
- Document templates and file storage
- AROMS AI settings, including email signals
- Password reset and sign-in protection against guessing